Rady Children’s Interprofessional Innovations: Transforming Healthcare Symposium

Abstract Competition

Submission Guidelines

Submission Site Info and Deadline

For consideration in the competition, complete the Abstract Submission Form below and attach the supporting documents by the deadline of Sept. 15 at 11:30 p.m. (PT). You must submit prior to the deadline; no exceptions will be made.

Please review submission guidelines* prior to submitting your work. These guidelines are on pages 1 and 2.

For any questions, please email: Interprofessionalinnovations@rchsd.org

Submission Eligibility and Guidelines

Eligibility:

Abstracts are eligible for submission if they have not been published as a manuscript in a peer-reviewed journal prior to the conference date. It is the responsibility of the submitter to check on whether material is copyrighted.

Author/Submitter Eligibility and Responsibility:

The first author: Must be a member of Rady Children’s Hospital-San Diego or UC San Diego in good standing; must present the poster at the symposium, if selected; must adhere to all presentation guidelines and expectations; must submit disclosures for self and all co-authors; is responsible for communicating with co-authors; and must accept or decline the invitation to present the abstract.

Only the first author will receive email communications from conference staff.

Submission Format:

Submissions can report on communications, technology, efficiency, cost, health care delivery methods or other studies that improve medical decision-making. Innovative programs that improve child health are also accepted.

Abstracts should use the following headings:

Background

Purpose or Methods/Design (for QI projects, Aim, measures, QI tool use, PDSA cycles should be noted)

Results (for QI projects, a run chart should be included. Other QI tools may be shown in results section as figures).

Conclusions

Limit: 3,000 characters including spaces.

Tables and Figures: Maximum of 2

Abbreviations, Symbols, and Nomenclature: Usage should conform as closely as possible to standardly used terms/symbols.

Guidelines (continued)

No revisions will be allowed after submission. Proofread abstracts carefully to avoid errors before they are submitted.

Authorship and Responsibilities: The submitter must list all authors on the form. The presenting author must agree to be present and accept responsibility for meeting poster presentation guidelines. Use of any copyright or trademarked content is prohibited unless the author can demonstrate approval by the appropriate owner of that product.

Images: You may include up to 2 images in your abstract submission. Images should be either included at the end of the abstract or separately upload one image file in either JPEG (*.jpg), PNG image (*.png), or GIF image (*.gif) format. This file should be clearly labeled with: Your name (Last)_abstract title.

Statements of Disclosure:

Conflict of Interest, Permissions, and Author Acknowledgements

All authors must disclose any relationships with pharmaceutical companies, biomedical device manufacturers, or other organizations that could represent potential conflicts in their presentation. The submitting author is responsible for providing disclosure information for all co-authors. The principal intent of disclosure is not to prevent authors with a potential conflict from submitting an abstract or presenting their work. Rather, disclosure information will assist the abstract committee members in the review process.

Abstract Selection

Abstracts will be blinded and scored by a panel of reviewers. The top 60 scored abstracts will be selected for the poster presentation event.

Invitation and instructions for poster presentations will be provided upon notification of selection.

Notification of Results: First authors will be notified if abstracts are accepted or rejected via e-mail on or before October 13, 2017.

Acceptance of Invitation to Present Your Abstract

You will have until October 20th, 2017, to accept the invitation to present your poster at the annual meeting. Your acceptance will be considered a commitment to attend the meeting and present the poster.

Awards: Abstracts will be judged by a panel of experts during the symposium poster session. Awards will be presented at the end of the symposium day, after all posters have been judged.

Award Criteria:

Quality of the initial abstract submission

Poster quality

Presenting author’s discussion of his/her work during the poster session

Impact on patient care, healthcare value

Appropriate use of tools and methodology.

Abstract Submission Form

Step 1:

First Author: (name, credential(s)) Click here to enter text.

Is the first author a trainee? ☐ Yes ☐ No

First author contact information: (email and phone): Click here to enter text.

Abstract Title: Click here to enter text.

Co-authors: (name, credential(s)): Click here to enter text.

Step 2:

Please select ONE category (check box) that most closely describes your abstract:

☐Education	☐Patient Safety	☐Quality Improvement
☐Evidence Based Practice	☐Transitions of care	☐Outcomes Research
☐Technology in Healthcare	☐Value in Healthcare	☐Translating Research into Practice

Step 3:

Was IRB approval required for this project? ☐Yes ☐No

If yes, please note IRB number here: Click here to enter text.

Step 4:

Disclosures by author

The first author submitting this abstract acknowledges that he/she and all coauthors have seen and agree with the following: the contents of the abstract; responsible use of clinical data (HIPAA/confidentiality/privacy); that the abstract will not be published in a peer-reviewed journal prior to the meeting date; disclosures of financial interest in or support from, or equity positions in, manufacturers of drugs, services, or products mentioned in the abstract; trial registry information. Finally, all authors and coauthors acknowledge understanding that plagiarism will not be tolerated and result in withdraw of the abstract. As first author, I attest to the above for myself and on behalf of all of my co-authors (sign and date below):

Step 5:

Attach the items below when submitting:

Abstraction submission form (which is automatically attached when you click on the SUBMIT button)

Abstract (must be attached in email)

Supporting documentation (if necessary)

Name: Click here to enter text.	Date: ______________

Please click the following SUBMIT button to email form and include attachments.